The New York Medical Journal is intended as a reflection of that process by which residents both participate in and further their own education as well as that of their peers. Its contents should reflect the integrity and diversity found at St. Barnabas Hospital (SBH). The major categories included in reviews, case reports, electrocardiograms, and radiological studies, shall be original subject material found in a resident’s experience at SBH. Each shall have, at minimum, one reference.
Case reports shall be a means of presenting an approach to diagnosis and management of a patient, tracing the logical progression of the case and the thought process that took place by those caring for the patient. The basic outline of a case report should therefore be as follows:
Electrocardiograms shall be original tracings with the appropriate history provided and a discussion to follow that includes appropriate references. Radiographs shall be original images with appropriate history, discussion, and references.
Topic reviews may start with brief reference to a pertinent case and should be based on a current literature investigation and search. Appropriate review articles should be referenced, and the resident may wish to include a description of the MEDLINE search criteria that was performed as well as notation of the search engine and the date of the search.
All pertinent sources including web addresses with the date of the page or electronic media must be documented appropriately. Printed or electronic copies of all referenced material should be made available on request within 4 working days.
Your submission should be in Microsoft Word®, or RTF.
The presentation format should be simple. Thoughtfully composed figures, tables and lists often help to accentuate key concepts and data. In general, we recommend conforming to common practices in standard medical journals.
Please adhere to the following formatting guidelines for uniformity:
| Case | Bold | Font Size | Comments | |
|---|---|---|---|---|
| Title of Article | mixed | yes | 12 | no leading or trailing punctuation or special formatting (such as underline) |
| Author | mixed | yes | 10 | same as above |
| Section Headings | upper case | yes | 10 | same as above |
| Contents | mixed | no | 10 | same as above, single-spaced |
| Title of Tables and Figures | mixed | no | 10 | same as above, single-spaced, centered |
| Contents of Tables and Graphics | mixed | no | 9 | same as above, single-spaced, centered |
| Captions in Tables and Graphics | mixed | no | 8 | same as above, single-spaced, centered |
| Subscripts & superscripts | mixed | no | 8 | |
| Reference | mixed | mixed | 8 | see guidelines below |
When multiple laboratory (lab) data are given, organizing them in a table may improve readability.
PLEASE INCLUDE THE UNITS OF THE LAB DATA. (The units may be given with the names of the data or with the values, whichever format is more readable.)
For example:
| WBC count | 8,200/mm3 |
| Hemoglobin | 14.4 gm/dL |
| Hematocrit | 42.1% |
| Prothrombin time | 10.1 seconds |
| INR | 0.9 |
| PTT | 26.5 seconds |
| Total bilirubin | 7.4 mg/dL (H) |
| Direct bilirubin | 5.0 mg/dL (H) |
| Indirect bilirubin | 2.4 mg/dL (H) |
| Alkaline phosphatase | 400 IU/L (H) |
| AST | 298 IU/L (H) |
| ALT | 727 IU/L (H) |
| Amylase | 126 IU/L |
| Lipase | 258 IU/L (H) |
| Hepatitis panel | Negative |
| *Note: (H) indicates high. | |
| In Clinic | On Admission | |
|---|---|---|
| WBC count (per mm3) | 7,800 | 8,200 |
| Hemoglobin (gm/dL) | 14.7 | 14.4 |
| Hematocrit (%) | 43.0 | 42.1 |
| Prothrombin time (seconds) | 10.1 | |
| INR | 0.9 | |
| PTT (seconds) | 26.5 | |
| Total bilirubin (mg/dL) | 2.8 (H) | 7.4 (H) |
| Direct bilirubin (mg/dL) | 5.0 (H) | |
| Indirect bilirubin (mg/dL) | 2.4 | |
| Alkaline phosphatase (IU/L) | 306 (H) | 400 (H) |
| AST (IU/L) | 754 (H) | 298 (H) |
| ALT (IU/L) | 1402 (H) | 727 (H) |
| Amylase (IU/L) | 147 (H) | 126 |
| Lipase (IU/L) | 258 (H) | |
| *Note: (H) indicates high. | ||
Below are several basic examples to help you cite your sources. An extensive list of examples on how to cite print sources can be found in the American Medical Association Manual of Style: a Guide for Authors and Editors.
Journal Articles
[author(s). article title. journal abbreviation (in italics) year; volume number: pages.]
Inglehart, JK. Revisiting duty-hour limits – IOM recommendations for patient safety and resident education. N Engl J Med 2008; 359:2633-2635.
Multiple authors - list first six authors followed by “et al.”
Kotwal, RS, O’Connor KC, Johnson TR, Mosley DS, Meyer DE, Holcomb JB, et al. A novel pain management strategy for combat casualty care. Ann Emerg Med 2004; 44:121-127.
Books
[author(s). book title (in italics). city of publication: publisher, publication year.]
Womack JP, Jones DT. Lean Solutions: How Companies and Customers
Can Create Value and Wealth Together. New York: Free Press, 2005
Chapter in a Book
[author(s). chapter title. In: editors. book title (in italics). edition. volume. city of publication: publisher, publication year: pagination]
Sober AJ, Koh HK, Wittenberg GP, Washington CV. Melanoma and Other Skin Cancers. In: Braunwald E (eds), et al. Harrison’s Principles of Internal Medicine. 15th edition. New York: McGraw Hill, 2001: 554-559.
Webpage
[author. title. Available at: URL.date accessed]
American Hospital Association. Trendwatch Chartbook 2007.
Available at: HYPERLINK “http://www.aga.irg.aga.trebdwatcg.2007/cb2007chapter3.ppt” http://www.aga.irg.aga.trebdwatcg.2007/cb2007chapter3.ppt.
Accessed July 18, 2007.
Key Words
Please provide a list of key words that can be added to the online database to assist readers with locating your article.
Any graphic, photo, sound, or video files should be submitted separately even if they are already embedded in the document, preferably on CD-R or ZipTM diskette. If they are not embedded, please specify where they should be located in the document. In general, it is important to submit the highest quality original possible as digital image processing can only filter out background noise and enhance the readability of the image but cannot re-create missing information lost in the initial image conversion process.
Submit a printed duplicate with pink grids. If an EKG must be photocopied, please experiment with the darkness and contrast settings until you get a photocopy with the background grids significantly lighter than the EKG tracings.
We reserve the right to change or add to these guidelines as necessary.
The New York Medical Journal is an on-line journal. According to the SBH HIPPA advisor and the Institutional Review Board, contents of each submission may not include patient identifying information such as patient or family names, date of birth, medical record number, address, social security number, dates of admission, names of attendings of record.
This publication is considered exempt research and each individual author does not need to contact the patient or family that is presented in each case. In the event that a picture is taken, efforts must be made to conceal the patient’s identity. Additionally, for pictures, written consent must be obtained from the patient or family member and placed in the medical record.
Submit your article on floppy disc, CD-ROM or via email. No printed copy is required.
Please make back-up copies prior to submission, as these will only be returned for corrections or rewrites.
Remember to include your name, email address and contact number with each submission. All personal information received is regarded as confidential. If you would like a preview of your submission before final publication, please indicate so.
Submit via inter-office to: Reinaldo Rodriguez, Medical Library, Braker Building
Email to: .(JavaScript must be enabled to view this email address)